Share or Publish Your Calendars

You can share a calendar with a colleague or someone outside the organisation. You can also publish it if you don’t want to send individual invitations.

Go to Settings ➜ View all Outlook settings ➜ Calendar ➜ Shared calendars.

To share.

1. Select the calendar to make a pop-up window appear.
2. Enter the name or email address of the person you want to share it with.
3. Click Share.
4. Set the permissions
   • For people who work inside your organisation:
     • Not shared
     • Can view when I’m busy
     • Can view titles and locations
     • Can view all details
     • Can edit
   • Set the permissions for people who work outside your organisation:
     • Can view when I’m busy
     • Can view titles and locations
     • Can view all details

To publish.

1. Select a calendar.
2. Set the permissions:
   • Can view when I’m busy
   • Can view titles and locations
   • Can view all details
3. Click Publish.

At the bottom, the web address of the calendar and the ICS link appears, which allows you to download it in a universal file format to import elsewhere.