Create a New Event

Create a new calendar event by clicking on the New event button in the top-left. This opens a pop-up window allowing you to fill in the details of it.

1. Add a title Title of your event.
2. Invite attendees To invite a person to the event, enter a name or email into the text field. Suggested times then appear below, which is based on availability.
3. Date/time Enter the date followed by the from and to time. Switch on the All day toggle button to make it a 24-hour event. This also triggers the appearance of another dropdown that allows you to select the number of full days the event lasts for.
4. Repeat Choose whether the event should be repeated in the calendar. The options are:
   • Never
   • Every day
   • Every week
   • Every month
   • Every year

5. Search for a room or location

If the administrator has added the company’s rooms within their buildings, they will show up when you start typing or by clicking Browse with Room Finder. Here, you’ll find options to:

1. Select a building.
2. Specify a minimum room capacity.
3. Choose the floor number.
4. Select any features the room must have from the following: Audio, Display, Video and Accessible.

The results are filtered and displayed in the Suggested conference rooms.

Beside the room text field is a Teams meeting toggle switch. Turn it on if you want the event to be based online.

6. Remind me

Don’t forget about that important meeting!

Select an option from the dropdown to alert you of a forthcoming event X amount of time before it commences. You will need to have your web browser open to receive the notifications.

Press Add email reminder to receive an alert via email.

You can then enter a custom reminder message for your email.

7. Add a description or attach documents

Write a description to provide more detail about the event. You can also insert inline pictures and attach documents.